City of Madison, Wisconsin | Legislative Information Center
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File #: 53455    Version: 1 Name:
Type: Resolution Status: Passed
File created: 10/9/2018 In control: Department of Information Technology
On agenda: 10/30/2018 Final action: 10/30/2018
Enactment date: 11/5/2018 Enactment #: RES-18-00776
Title: Authorizing a noncompetitive contract with TruePoint Solutions, LLC for $40,000.00 for the implementation of enterprise wide electronic plan review software known as DigEPlan to be used with Accela.
Sponsors: Paul E. Skidmore, Michael E. Verveer
Attachments: 1. TruePoint Solutions LLC Non-Competitive Selection Request - CC Approval Required October 2018.pdf

Fiscal Note

The proposed resolution authorizes a services contract with TruePoint Solutions, LLC not to exceed $40,000.00 for the implementation of DigEPlan and integration with Accela. Funding for the initial purchase of the software is funded by the 2018 Adopted Capital Budget (Purchased Software Enhancements, project 17403) and ongoing maintenance will be included in System and Software Maintenance in future operating budgets.

Title

Authorizing a noncompetitive contract with TruePoint Solutions, LLC for $40,000.00 for the implementation of enterprise wide electronic plan review software known as DigEPlan to be used with Accela.

Body

WHEREAS, the City of Madison is interested in implementing software called DigEPlan for electronic plan review and markup, to be integrated with the City’s enterprise wide permitting and licensing system known as Accela; and

 

WHEREAS, this will require a vendor that has expertise with both DigEPlan and Accela; and

 

WHEREAS, TruePoint Solutions, LLC has worked with the City previously on our Accela permitting and licensing system, is familiar with our process, has implemented DigEPlan with other Accela clients, and is available to do this work in the timeframe needed; and

 

WHEREAS, under sec. 4.26(4)(b), of the Madison General Ordinances if the aggregate

amount of the fee for services exceeds $25,000 and the contract was not subject to a

competitive bidding process, the contract shall meet one of the other requirements of sec. 4.26(4)(a) and be approved by the Common Council; and

 

WHEREAS, for the reasons stated in the attached Noncompetitive Selection Request Form, the proposed contract with TruePoint Solutions, LLC meets the exception to the bidding process in section 4.26(4)(a)7. which states “A particular consultant has provided services to the City on a similar or continuing project in the recent past, and it would be economical to the City on the basis of time and money to retain the same consultant”;

 

NOW THEREFORE BE IT RESOLVED that the Mayor and City Clerk are authorized to

execute a services contract with TruePoint Solutions, LLC not to exceed $40,000.00 for the implementation of DigEPlan and integration with Accela.