Fiscal Note
The proposed resolution amends the 2018 Adopted Operating Budget for the Community Development Division (CDD) to reflect the actual grant award amounts for the Continuum of Care grant program. The EHH grant award combines the State of Wisconsin Housing Program, Homeless Prevention Program, and Emergency Solutions Grant. The 2018 Adopted Budget anticipated $610,001 from these grants, the actual grant award is $598,480. Under the proposed amendment, CDD’s 2018 Adopted Budget will be reduced as follows:
• Revenue: -11,521
• Salaries: -8,499
• Purchased Services: -3,022
This resolution also authorizes the Mayor and City Clerk to execute agreements with nonprofit agencies, specified below and in the attachment, to provide services using these EHH funds.
Title
Authorizing the City of Madison, on behalf of the Dane County Continuum of Care (CoC), to accept an EHH grant award of up to $598,480 from the State of Wisconsin Department of Administration; authorizing the Mayor and City Clerk to execute agreements with specific Dane County CoC agencies to provide services using the EHH funds; and amending the Community Development Division's 2018 Adopted Operating Budget as appropriate
Body
Background
The City of Madison works closely with Dane County CoC member agencies that serve people experiencing homelessness and those at risk of becoming homeless, and provides leadership and administrative support to the group. This collaborative work includes the City’s administration of the State of Wisconsin EHH grant (EHH) on behalf of the Dane County CoC. EHH funds combine the HUD Emergency Solutions Grant (ESG), State of Wisconsin Housing Program (HP) and Homeless Prevention Program (HPP) and support the following eligible activities: emergency shelter, street outreach, homeless prevention, rapid re-housing program, other housing programs, Homeless Management Information System, and administration. The State Department of Administration Division of Energy, Housing and Community Resources (“the State”) annually distributes available funds among four Wisconsin Continua of Care (CoC): Dane, Milwaukee, Racine, and Balance of State CoCs. Funding allocations among the CoCs are determined based on a formula that considers various factors including Point in Time counts, poverty and unemployment rates, and system performance.
The Dane County CoC was awarded a total of $558,480 in EHH funds for the 2018-2019 grant cycle. An additional $40,000 for bonus projects may be granted pending HUD’s final ESG allocation to the State. Following the notice of award, the City will enter into contracts with the nonprofit agencies identified below to provide the activities indicated for the period from July 1, 2018 through June 30, 2019. The Community Development Division will administer the contracts and will retain $10,145 of the ESG funds for administration costs associated with contract management.
• Briarpatch Youth Services, Inc. - up to $25,000 (ESG) for Youth Street Outreach to provide outreach and supportive services for homeless youth; and up to $32,500 (HP) for the Transitional Living Program which provides supportive services for homeless youth between 18-21 years of age
• Institute for Community Alliances, Inc. - up to $3,900 (ESG) for HMIS Lead Agency services, including Wisconsin ServicePoint (WISP) training and support
• Porchlight, Inc. -up to $25,000 (ESG) to provide case management services to guests at the Men’s Drop-In Shelter. In the event the State awards up to an additional $20,000 in bonus ESG funding to the City, those funds will go to Porchlight for case management services for guests at the Safe Haven day shelter
• The Road Home Dane County, Inc. - up to $15,000 (HP) to provide case management services to formerly homeless families living at The Breese Apartments; and up to $10,000 (ESG) to provide case management services at the Healing House to homeless families in need of a medical shelter
• The Salvation Army Dane County - up to $25,000 (ESG) for Family Shelter to provide case management for homeless family shelter guests; up to $25,000 (ESG) for Single Women’s Shelter to provide case management for homeless single women shelter guests; up to $70,000 (ESG) for Rapid Rehousing case management and rent subsidies for homeless families; up to $80,000 (ESG) for Rapid Rehousing case management and rent subsidies for homeless single women; and up to $10,000 (ESG) for Medical Vouchers which provides motel vouchers for homeless persons with medical needs that cannot be accommodated in traditional shelter
• Tenant Resource Center, Inc. - up to $12,000 (ESG) for Housing Mediation Services at the Small Claims Court; up to $72,237 (ESG) and up to $57,698 (HPP) for Eviction Prevention Clinic to provide direct rental assistance and housing relocation and stabilization services to prevent homelessness, up to $47,500 (ESG) and up to $47,500 (HPP) for Rapid Rehousing case management and rent subsidies for homeless single adults
• YWCA of Madison, Inc. - up to $10,000 (ESG) for Family Shelter operation
Action
WHEREAS, the Common Council has adopted the 2015-2019 City of Madison Consolidated Plan which identifies homelessness as a critical issue within the community and outlines a set of strategies and priorities to address those problems using community-based groups; and,
WHEREAS, City Community Development Division staff has worked collaboratively with the Dane County CoC to assess community needs and develop a list of projects for submission to the State for EHH funds on behalf of the CoC; and,
WHEREAS, the Dane County CoC Board of Directors, which is charged with determining the content of the CoC’s EHH application, approved the slate of projects listed above at its June 15 meeting.
NOW, THEREFORE, BE IT RESOLVED, that the Common Council, upon receipt of a final notice of award by the State, hereby authorizes the Mayor and City Clerk to execute agreements with the State and accept the EHH award described above; and,
BE IT FURTHER RESOLVED, that the Common Council hereby authorizes the Mayor and City Clerk to enter into contracts with the specific nonprofit agencies listed herein to provide the specified housing and services for people experiencing homelessness and those at risk of becoming homeless; and,
BE IT FINALLY RESOLVED, that the Common Council hereby amends the 2018 Operating Budget of the Community Development Division to recognize the associated grant revenue and expenditures as appropriate.