City of Madison - File #: 43902

• File #: 43902
• Version: 1
• Name: Amending the 2016 Operating Budget for the Clerk's Office and Authorizing Replacement of Flooded Election Equipment
• Type: Resolution
• Status: Passed
• File created: 7/28/2016
• In control: Clerk's Office
• On agenda: 8/2/2016
• Final action: 8/2/2016
• Enactment date: 8/8/2016
• Enactment #: RES-16-00557
• Title: Amending the 2016 Operating Budget to the Clerk's Office and Authorizing the Replacement of Flooded Election Equipment
• Sponsors: Michael E. Verveer, Marsha A. Rummel, Paul E. Skidmore, Steve King, Mark Clear, Maurice S. Cheeks, Barbara Harrington-McKinney, Sheri Carter, Ledell Zellers, Amanda Hall, Samba Baldeh, Shiva Bidar, Sara Eskrich, Zach Wood

Date	Ver.	Action By	Action	Result
8/2/2016	1	COMMON COUNCIL	Adopt Under Suspension of Rules 2.04, 2.05, 2.24, and 2.25	Pass
7/28/2016	1	Clerk's Office	RECOMMEND TO COUNCIL TO ADOPT UNDER SUSPENSION OF RULES 2.04, 2.24, & 2.25 - (15 VOTES REQUIRED) - REPORT OF OFFICER

Fiscal Note

The cost of renting and replacing 97 DS-200 Tabulators and 90 AutoMark Voter Assist Terminals will be between $868,000 and $1,000,000.  These costs will be reimbursed by insurance, minus a $5,000 deductible.  The appropriation for replacing the equipment will be made from the General Fund and will need to be reflected in the City's calculation for qualifying for a 2017 payment under the state Expenditure Restraint Program.

Title

Amending the 2016 Operating Budget to the Clerk's Office and Authorizing the Replacement of Flooded Election Equipment

Body

WHEREAS, the City of Madison has stored its election equipment at the Village on Park since City Real Estate identified a climate-controlled location there in 2007; and

WHEREAS, the election equipment storage space flooded in 2013; and

WHEREAS, reconstruction at this site did not prevent the election equipment storage space from flooding on July 21, 2016; and

WHEREAS, 97 DS-200 tabulators and 90 AutoMark Voter Assist Terminals were destroyed in the July 21, 2016, flood; and

WHEREAS, new election equipment was needed immediately for the August 9 Partisan Primary; and

WHEREAS, the manufacturer will immediately provide the City of Madison with equipment to rent for the short-term, and will apply the rental fees to the purchase of new equipment; and

WHEREAS, an insurance claim has been filed for the replacement of this election equipment;

WHEREAS, the City Clerk is working with the Office of Real Estate Services to identify suitable leased storage space that is secure, climate controlled and reasonably sealed from external environmental effects;

WHEREAS, under MGO s. 4.26, the Finance Director is authorized to sign contracts for supplies and purchased services;

NOW, THEREFORE, BE IT RESOLVED, that the Common Council authorizes the emergency contract signed by the Finance Director on July 29, 2016, to authorize the rental and purchase of replacement election equipment; and

BE IT FURTHER RESOLVED, that the City Clerk's Office budget be amended to authorize the cost of replacing this election equipment, which will be reimbursed by insurance, minus the cost of the deductible; and

BE FINALLY RESOLVED, that the City of Madison election equipment shall no longer be stored at the Village on Park.