Fiscal Note
The proposed resolution amends the 2016 Adopted Capital Budget by moving a total of $351,300 spending authority from two existing capital projects to the Engineering Service Building Addition capital project (MUNIS 10308). Additionally it approves the proposed contract for the work needed in the amount of $3,428,390 for planned improvements at the Engineering Services building.
The proposed budget transfer is needed to provide sufficient funding for the contract. Expenditure authority being transferred in the proposed resolution will be moved from Engineering’s capital projects for Equipment and Vehicles in 2016 (MUNIS 10975) and Service Building Improvements (MUNIS 10192). These projects are funded by a combination of GO borrowing and utility reserves funding.
The Engineering Service Building Addition project currently has a combined budget authority of $3,428,390. The construction is expected to cost $3,779,690 leaving a deficit of $351,300. The source projects have sufficient budget authority to provide for the needed $351,300. The requested transfer of spending authority has the following affect on each agency’s capital budget authority by project:
|
Agency |
Project |
Net Authority Increase |
Net Authority Decrease |
|
Sewer |
10975 |
|
147,200 |
|
Sewer |
10976 |
|
69,500 |
|
Sewer |
10308 |
216,700 |
|
|
Stormwater |
10975 |
|
73,200 |
|
Stormwater |
10976 |
|
34,700 |
|
Stormwater |
10308 |
107,900 |
|
|
Landfill |
10975 |
|
15,000 |
|
Landfill |
10976 |
|
11,700 |
|
Landfill |
10308 |
26,700 |
|
|
|
|
|
|
|
Total |
|
351,300 |
351,300 |
MUNIS Funding Strings:
$147,200 10975-83-806 (Sewer Reserves)
($147,200) 10975-83-150 (Sewer Equipment)
$73,200 10975-84-806 (Stormwater Reserves)
($73,200) 10975-84-150 (Stormwater Equipment)
$15,000 10975-404-302 (Landfill Fees)
($15,000) 10975-404-150 (Landfill Equipment)
$69,500 10976-83-806 (Sewer Reserves)
($69,500) 10976-83-140 (Service Building Improvements-Sewer)
$34,700 10976-84-806 (Stormwater Reserves)
($34,700) 10976-84-140 (Service Building Improvements-Stormwater)
$11,700 10976-404-302 (Landfill Fees)
($11,700) 10976-404-140 (Service Building Improvements-Landfill)
$216,700 10308-83-140 (Service Building Addition-Sewer)
($216,700) 10308-83-806 (Sewer Reserves)
$107,900 10308-84-140 (Service Building Addition-Stormwater)
($107,900) 10308-84-806 (Stormwater Reserves)
$26,700 10308-404-140 (Service Building Addition-Landfill)
($26,700) 10308-404-302 (Landfill Fees)
Title
Amending the 2016 Capital Budgets of the Sewer Utility, Storm Water Utility and Engineering-Other (Landfill) to provide an additional $351,300 of budget authority for the Engineering Service Building Addition; and Awarding Public Works Contract No. 7685, Engineering Operations Building Addition.
Body
PREAMBLE:
The Engineering Operations Vehicle Storage & Maintenance Facility is located at 1600 Emil Street on Madison's southwest side. The facility is located on a 409,878 square foot parcel shared with Streets west-side location. This facility was constructed in 1972 and is severely overcrowded. The City has expanded considerably since 1972 yet this will be the first expansion for the Engineering Operations Vehicle Storage & Maintenance Building. This expansion is crucial to alleviate overcrowded conditions to provide a safe, productive work environment and protect significant investment in vehicles and equipment.
WHEREAS, bids from the project were received in January 2016 and the low bid of $4,525,000 exceeded funds budgeted to construct the facility by more than $1 million;
WHEREAS, all bids received were rejected;
WHEREAS, Engineering staff redesigned the project to eliminate the highest cost design components;
WHEREAS, the revised project meets or exceeds required codes for energy efficiency, and still incorporates a number of energy efficient and renewable energy measures of the original project (a passive solar wall on south exterior wall; 60 kW Photovoltaic roof top installation; daylighting to minimize daytime use of artificial lighting; high efficiency LED light fixtures controlled by occupancy and daylight sensors; solar thermal water heating) as well as other sustainable features incorporated (white roof to minimize heat island effect; native, low maintenance plantings with deep root systems to promote infiltration; and vertical green wall features along the Emil Street frontage).
WHEREAS, a number of features (passive solar wall, vertical green wall features, decorative fence) are part of the plan approval by the City’s Urban Design Commission;
WHEREAS, bids for the redesigned project were received on March 9, 2016;
WHEREAS, the rebid resulted in a low bid including alternates of $3,499,709;
WHEREAS, with an 8% contingency the total project costs are $3,779,690;
WHEREAS, the project currently has $3,428,390 available in authorized funding;
WHEREAS, an additional $351,300 in funding is required to proceed with this project;
WHEREAS, the Engineering Division has identified existing funds available to transfer to provide this funding;
WHEREAS, the addition is essential to alleviate overcrowding, provide a safe, efficient working environment and protect investment in vehicles and equipment.
NOW, THEREFORE, BE IT RESOLVED that the Common Council hereby amends the 2016 Capital Budgets of the Sewer Utility, Storm Water Utility and Engineering-Other to provide an the additional $351,300 of budget authority for the Engineering Service Building Addition project through a reallocation of existing budget authority in other projects.
BE IT FURTHER RESOLVED that the low bid for the Engineering Services Building Addition project be accepted and that the Mayor and City Clerk be and are hereby authorized and directed to enter into a contract with the low bidder contained herein, subject to the Contractor's compliance with Section 39.02 of the Madison General Ordinances concerning compliance with the Affirmative Action provisions and subject to the Contractor's compliance with Section 33.07 of the Madison General Ordinances regarding Best Value Contracting:
BE IT FINALLY RESOLVED, that the funds be encumbered to cover the cost of the project contained herein.
See attached document (Contract No. 7685) for itemization of bids.