Fiscal Note
Expenditure authorization related to this purchase is included in the 2016 Parks Division Operating Budget. Account 51220-53365.
Title
To authorize the City to enter into an agreement with SiteOne Landscape Supply Holding LLC for chemicals and supplies to be used for EAB mitigation in 2016.
Body
SiteOne Landscape Supply Holding LLC (SiteOne hereafter) has supplied chemicals and supplies to the City of Madison’s Forestry Section (City, hereafter). The City needs the chemicals and supplies to treat Ash trees in a cost-effective manner as part of the EAB mitigation program. SiteOne has met these supply needs by providing delivery of chemicals and supplies for the Parks Division in 2015. The cost of these chemicals and supplies in 2016 will be $196,000.
WHEREAS, the City EAB Task Force recommends using TREEage insecticide to treat ash trees as part of the Madison EAB Response Plan; and
WHEREAS, municipal pricing for TREEage insecticide and application/injection equipment is determined by the manufacturer (Arbor Jet); and
WHEREAS, SiteOne Landscape Supply Holding LLC is the closest distributor of TREEage and the only distributor in Dane County; and
WHEREAS, due to training, product storage and service needs, Forestry would like to use SiteOne Landscape Supply Holding LLC as the sole source for purchasing in 2016; and
WHEREAS, SiteOne Landscape Supply Holding LLC has been deemed a sole source provider in the past by City Purchasing for the provision of chemicals and supplies; and
WHEREAS, City Purchasing will not approve a Purchase Order for a non-competitive purchase of goods that exceeds $25,000 without Common Council approval; and
WHEREAS, the Parks Division is now seeking such approval from the Council so that we may purchase the supplies necessary for the EAB treatment in a timely manner in 2016; and
WHEREAS, SiteOne Landscape Supply Holding LLC has agreed to extend their ten percent discount promotional deadline to January 31, 2016, instead of January 15, 2016, to provide the City with the opportunity to obtain the ten percent discount.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk or the Designee of the Finance Director, as appropriate, are hereby authorized to execute document(s) as necessary in a form approved by the City Attorney, with SiteOne Landscape Supply Holding LLC for the purchase of chemicals and supplies for EAB mitigation.