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Request from the Tick Tock Timing & Sport Services, LLC for the use of Vilas Park on Saturday and Sunday, June 25 and 26, 2016 for the Madtown Triathlon.
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Madison Parks staff proposes the following conditions for the Board of Park Commissioners consideration:
· The applicant shall send a copy of the application to the alderperson, Sara Eskrich, district13@cityofmadison.com
, and to any neighborhood associations on file with the Department of Planning and Community and Economic Development, within thirty (30) days of receiving approval from the Park Commission. The notification shall include contact information for the applicant. The purpose of the notification shall be to exchange information and receive public comment about the details of the event.
· The applicant shall keep a record of all public comments and provide them to the Madison Parks Division.
· If the event will close street(s) or remove parking, event organizer must apply for a Street Use Permit.
· Organizer will provide a detailed Emergency Action Plan, approved by the Madison Fire Department, for the event.
· Special duty officers required for event. Call 608-267-8676 to arrange.
· Portions of the run and/or bike route that go through the Arboretum require a separate permit from the University of Wisconsin.
· Organizer must work with the Parks Division of Dane County Land and Water Resources Department regarding the water quality of Lake Wingra and making arrangements for aquatic plant harvesting for the swim route. If water quality does not allow the swim portion of the event to occur, the organizer will go to a bike-run-bike event.
· Organizer will contact the Central Parks Maintenance Supervisor, Lisa Laschinger, llaschinger@cityofmadison.com , at least 30 days prior to the event to review site plans.
§ Organizer must abide by all recommendations/stipulations provided by the Maintenance Superv...
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