Fiscal Note
The proposed contract breaks down the City’s towing rate by tow category. The agreement includes a phased in rate increase for the most prevalent type of tows, peaktime towaways. Over the five years of the contract the rate will increase from the current rate, $32 per tow, to $42.50 per tow in the fifth year, a 33% increase over the life of the contract. The schedule below provides an overview of the increase over the five years of the contract.
Under the proposed contract, rates for other categories of tows will be modified in the first year and remain unchanged for the remainder of the agreement. The chart below provides a comparison of the current contract to the proposed contract in the first year of the agreement.
The budget for this contract is spread across agencies utilizing the service. The table below provides an overview of the current budget; the projected increase is factored into the 2015 projected amounts. Minor adjustments will be reflected in the 2016 Executive Budget to ensure funds are allocated to the appropriate agencies based on historical utilization.
Title
To authorize the Mayor and City Clerk to enter into a five-year contract with two optional one-year renewal extensions on behalf of the City with Schmidt's Auto Towing, Inc. for towing and vehicle storage services.
Body
WHEREAS, the City utiliizes a new city-wide towing contract to provide towing and related services for City departments that include Madison Police Department (MPD), Fleet Services and Metro Transit; and
WHEREAS, Purchasing Services, on behalf of the MPD, Fleet Services and Metro Transit departments, solicited competitive proposals under RFP 8431-0-2015-BP, Towing Services; and
WHEREAS, an evaluation team consisting of staff from Metro Transit, the Traffic Enforcement Section of MPD and Fleet Services conducted a detailed evaluation, scored each of the proposals using criteria that included cost, qualifications, experience, capability, storage facilites, equipment and references.
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are hereby authorized to enter into and sign a contract with Schmidt's Auto, Inc. on behalf of the City for towing and vehicle storage services, as nogotiated by Purchasing Services, for an initial term of five years with two optional one-year renewal extensions.The one-year extensions can be signed by the Finance Director or the designee.