Fiscal Note
The proposed resolution will have no fiscal impact. After receiving proposals through the RFP process, a subsequent resolution will be introduced for adoption outlining the full cost of design and engineering services associated with the retrofit of the facility.
Title
Authorizing the Facilities and Sustainability Manager to prepare and release a competitive Request for Proposals (RFP) for design and engineering services related to the potential retrofit of City-owned property located at 120 South Fairchild Street.
Body
WHEREAS, the City of Madison owns the property and improvements located at 120 S. Fairchild Street (“the Property); and
WHEREAS, the Property is currently utilized by several City of Madison agencies, including Parks, Finance, Police and Parking Enforcement primarily for storage and vehicle and equipment parking; and
WHEREAS, City of Madison Engineering staff have determined that a significant portion of the mechanical systems at the Property have reached the end of their useful life; and
WHEREAS, in recent months, the prospect of using the Property for a variety of community uses including, for example, short-term shelter services or transitional housing for men, a daytime resource center serving homeless persons or a public restroom has been raised; and
WHEREAS, it is in the City’s interest to be actively involved in conversations and decisions regarding the development of such facilities; and
WHEREAS, the suitability of the Property for any of the aforementioned uses hinges on the evaluation of their compatibility with existing uses by City agencies, options for replacement space for any existing uses that might be displaced, and the scope of structural and mechanical system improvements that would be required to accommodate for these uses.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and the Common Council direct the Facilities and Sustainability Manger to coordinate with staff from the Department of Planning, Community, and Economic Development staff to develop a competitive Request for Proposals (RFP) for design and engineering services related to the range and associated costs of structural and mechanical system improvements needed at 120 S. Fairchild Street to extend the useful life of the building and make it able to accommodate the community uses described above; and
BE IT FURTHER RESOLVED that the evaluation of such improvements also be undertaken in consultation with City agencies that currently utilize the Property; and
BE IT FINALLY RESOLVED that the City Engineer is authorized to issue a competitive Request for Proposals (RFP) for design and engineering services as described above and to recommend a vendor to the Common Council to carry out those services.