City of Madison, Wisconsin | Legislative Information Center
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File #: 37503    Version: 1 Name: Authorizing the Mayor and City Clerk to execute an agreement with the State of Wisconsin Department of Transportation for state review services for preliminary engineering for E. Johnson St. (Baldwin St to First St).
Type: Resolution Status: Passed
File created: 3/3/2015 In control: BOARD OF PUBLIC WORKS
On agenda: 3/17/2015 Final action: 3/17/2015
Enactment date: 3/18/2015 Enactment #: RES-15-00259
Title: Authorizing the Mayor and City Clerk to execute an agreement with the State of Wisconsin Department of Transportation for state review services for preliminary engineering for E. Johnson St. (Baldwin St to First St). (2nd & 12th AD).
Sponsors: BOARD OF PUBLIC WORKS
Date Ver.Action ByActionResultAction DetailsWatch
3/17/20151 COMMON COUNCIL Adopt Under Suspension of Rules 2.04, 2.05, 2.24, and 2.25Pass Action details Not available
3/4/20151 BOARD OF PUBLIC WORKS RECOMMEND TO COUNCIL TO ADOPT UNDER SUSPENSION OF RULES 2.04, 2.05, 2.24, & 2.25 - REPORT OF OFFICERPass Action details Not available
3/3/20151 Engineering Division Referred  Action details Not available
Fiscal Note
Total Cost:  $60,000
 
Design Funds are available in Acct. No. 10287-402-170 $60,000
 
Construction funds will be required in a future Capitol Budget.
Construction is planned in 2019.  Funding is included in the 2015-2020 Capital Improvement Program, Project #25, Engineering-Major Streets
 
Title
Authorizing the Mayor and City Clerk to execute an agreement with the State of Wisconsin Department of Transportation for state review services for preliminary engineering for E. Johnson St. (Baldwin St to First St). (2nd & 12th AD).
Body
PREAMBLE
 
The City is proposing to reconstruct E. Johnson St. (Baldwin St to First St)  in 2019.  The City applied for Federal Funds in the Surface Transportation Program Fund and the project received approval for 50% Federal funding of Construction.
 
The project will be constructed under a contract let by the Wisconsin Department of Transportation (WisDOT) and a project Agreement with WisDOT will be required for funding, oversight and construction.  The proposed project is planned for construction in the year 2019.  The existing pavement is in poor condition and in need of reconstruction.  The construction cost of the improvement will be financed with 50 percent Federal/State funds and 50 percent local funds.  The design cost will be funded with 100% local funds.  The design costs include State review services to oversee the development of plans and specifications for the project.
 
The agreement with the State of Wisconsin Department of Transportation for construction cost sharing defines the terms under which the City is awarded Federal funds and the agreement requires that the City indemnify the State of Wisconsin Department of Transportation.  City APM 1-1 requires Common Council Approval whenever the City indemnifies another party.  
 
The proposed indemnification language has been reviewed by the City's Risk Manager.  The City's risk exposure is increased by this clause, but the exposure is covered by the City's insurance policies, subject to their terms and conditions.
 
NOW THEREFORE BE IT RESOLVED that the Mayor and City Clerk are hereby authorized to execute and agreement with the State of Wisconsin Department of Transportation for state review services for preliminary engineering for E. Johnson St. (Baldwin St to First St), and
 
 
BE IT FURTHER RESOLVED, that the Common Council approves indemnification of the State of Wisconsin Department of Transportation as set forth in the agreement in order to use federal funds for the improvement of E. Johnson St. (Baldwin St to First St.).