Title
Request from Erin Gehring and Maya Rides for the use of Elver Park on Saturday, July 11, 2015 for a non-competitive women's bike race.
Body
Parks Staff recommends approval of the Maya Rides Park Event application with the following conditions:
1. Aldermanic notification. (Alder Lisa Subeck - district1@cityofmadison.com)
2. Maya Rides will obtain a Parade Permit for the bike ride.
3. Maya Rides will provide a certificate of insurance covering this event and naming the City of Madison as “additional insured”.
4. Erin Gehring will schedule a site meeting, at least two weeks before the ride, with Laura Bauer, the West Parks Maintenance Supervisor, 608-288-6164 or lbauer@cityofmadison.com and agrees to any site recommendations she may make.
5. Maya Rides will post a $3000 damage deposit with the Parks Division and acknowledges that this organization will be responsible for any and all actual field renovation costs which may result from this event.
6. Park fees, deposit and insurance will be paid or on file at least two weeks before the ride.
7. No temporary structures will be set up at the park except for a start/finish arch and 10’ X 10’ pop-up tents without stakes.
8. A vending permit will be required for every food/beverage or merchandise vendor. All food vendors will have current Health Department licenses, and will follow all of Health’s requirements and recommendations for the preparation and serving of food.
9. Maya Rides will furnish the Parks Office with a complete list of vendors at least two weeks before the festival.
10. No driving or parking vehicles on the grass is allowed.
11. Maya Rides will be responsible for providing portable toilets for this event.
12. Amplification will be allowed for announcements and music, but sound must be kept to a reasonable level at all times.
13. Maya Rides will take down all structures and equipment, and will be responsible for full clean-up of all park areas used, immediately after the event.
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