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Request from On Ice Promotions, LLC to hold the Bucky's Rentals Pond Hockey Classic and Winter Carnival on January 24 through January 26, 2014 at Vilas Park.
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On Ice Promotions, llc., requesting the use of Vilas Park and Vilas Lagoon Ice Rink on January 24, 25, 26, 2014 for a Youth and Adult Pond Hockey Tournament.
Parks Staff recommends approval, with the following conditions:
1. Aldermanic notification (already done).
2. Organizer will arrange a site plan meeting, at least one month in advance with Lisa Laschinger, the West Parks Supervisor (llaschinger@cityofmadison.com
or 266-9214), and agrees to any and all site recommendations she will make.
3. Organizers will continue to monitor ice and park conditions with Lisa Laschinger up until and through the event to ensure safe usage for participants and to protect the park areas during the event.
4. City of Madison Parks staff have complete authority to cancel the event based on unsafe conditions within the park.
5. Park fees will be paid at least one week prior to the event.
6. Organizer will post a $3,000 damage deposit with the Parks Division prior to the event and acknowledges that this organization will be responsible for any and all actual renovation costs which may result from this event. Organizers agree that some damage may not become apparent until sometime in Spring when the impact on the turf areas of the park can be assessed.
7. Organizer will provide a certificate of insurance covering this event, including liquor liability, and naming the City of Madison as “additional insured.”
8. Organizer understands that permanent painting or marking of public streets, sidewalks, paths, trees, or signs is not permitted.
9. Organizer understands that no parking on the grass areas is allowed, will convey this to participants, and will have a volunteer to monitor and assist with parking at the park.
10. Organizer will submit a parking plan to the City before...
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