Title
Request from The United States Amateur Tug of War Association to hold the Tug of War International Federation World Championships from August 25, 2014 through September 1, 2014 in Olin Park.
Body
Please find application materials attached.
United States Amateur Tug of War Association, requesting the use of Olin Park from August 25 - September 1, 2014, (a five-day event plus three days for set-up and take-down) for the 2014 World Championships of Tug of War.
Parks Staff recommends approval, based on the following conditions:
1. Aldermanic notification. (Alders. Sue Ellingson and John Strasser, district13@cityofmadison.com
and district14@cityofmadison.com)
2. Organizer will provide a complete event schedule and site map of the competition site to Parks Staff at least one month before the event.
3. Sponsor will arrange a site plan meeting, at least one month in advance, with Parks administrative and maintenance staff.
4. Fees will be paid at least one month before the event.
5. Organizer will post a $3000 damage deposit with the Parks Division prior to the event and acknowledges that this organization will be responsible for any and all actual field renovation costs which may result from this event.
6. Organizer will provide a certificate of insurance covering this event and naming the City of Madison as “additional insured.”
7. Organizer understands that parking in Olin Park is limited; will provide a parking plan for the event, such as operating shuttle buses to and from some satellite parking locations or making arrangements with the Alliant Energy Center; and will warn participants and spectators to not park in the boat launch parking.
8. Amplification will be allowed for announcements throughout the event, but sound will be kept to a reasonable level at all times.
9. If any tents, stages, grandstands or other temporary structures are placed in the park, organizer will contact Digger’s Hotline, approximately ten...
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