City of Madison - File #: 30170

• File #: 30170
• Version: 1
• Name: Approve the use of $146,900 in City and ESG funds to contract with Community Action Coalition for South Central Wisconsin, Inc. for the purpose of providing coordinated intake and assessment services as a pilot program.
• Type: Resolution
• Status: Passed
• File created: 5/15/2013
• In control: BOARD OF ESTIMATES (ended 4/2017)
• On agenda: 6/4/2013
• Final action: 6/18/2013
• Enactment date: 6/19/2013
• Enactment #: RES-13-00498
• Title: Approve the use of $146,900 in City and ESG funds to contract with Community Action Coalition for South Central Wisconsin, Inc. for the purpose of providing coordinated intake and assessment services as a pilot program and authorize the Mayor and City Clerk to enter into an agreement with CACSCW.
• Sponsors: Maurice S. Cheeks, Lauren Cnare, Matthew J. Phair

Date	Ver.	Action By	Action	Result
6/18/2013	1	COMMON COUNCIL	Adopt	Pass
6/10/2013	1	BOARD OF ESTIMATES (ended 4/2017)	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
6/6/2013	1	COMMUNITY DEVELOPMENT BLOCK GRANT COMMITTEE	Return to Lead with the Recommendation for Approval	Pass
6/4/2013	1	BOARD OF ESTIMATES (ended 4/2017)	Referred
6/4/2013	1	COMMON COUNCIL	Refer	Pass
5/29/2013	1	Community Development Division	Referred for Introduction

Fiscal Note
In 2013, the Community Development Division (CDD) budgeted a total of $74,997 (comprised of $57,728 in City levy funds plus $17,269 in Federal Emergency Shelter Grants (ESG) funds) for a coordinated intake and assessment pilot program. However, following a Request for Proposal process, the estimated cost for an intake assessment pilot program is $146,900, with a contract to span from July 1, 2013 through December 31, 2014. Most of the contracted services administered by CDD are considered two-year contracts, assuming similar funding is available in each subequent year, subject to Common Council approval. 2014 represents the second year of the CDD contract funding cycle, and the assumption is that CDD will include in its 2014 operating budget the remaining contract funds of $71,003 (comprised of $57,728 in City funds plus $13,275 in Federal ESG grant funds). No additional appropriation is required in 2013, but Council will need to authorize funds in the 2014 CDD operating budget, subject to the normal deliberation process.
Title
Approve the use of $146,900 in City and ESG funds to contract with Community Action Coalition for South Central Wisconsin, Inc. for the purpose of providing coordinated intake and assessment services as a pilot program and authorize the Mayor and City Clerk to enter into an agreement with CACSCW.
Body
The Community Development Division (CDD) issued a Request for Proposal (RFP) on April 5, 2013 for services related to Coordinated Intake and Assessment - Providing Responses to Homeless or At-Risk Persons in Housing Crisis. Proposals were due May 6, 2013. The proposal is for the City to identify a non-profit agency that will provide information and referrals to persons experiencing a housing crisis and provide additional assessments for persons in the pilot program population - families and individuals who have been homeless less than six months.

The goals for a locally designed coordinated assessment system were created ...