City of Madison - File #: 26289

• File #: 26289
• Version: 1
• Name: Authorizing the Mayor and City Clerk to enter into an Agreement between the City and Bartolotta Fireworks Company, Inc. for the fireworks display at Elver Park; amending the 2012 City of Madison Parks Division Budget for costs related to the Independence
• Type: Resolution
• Status: Passed
• File created: 5/5/2012
• In control: BOARD OF ESTIMATES (ended 4/2017)
• On agenda: 5/15/2012
• Final action: 6/19/2012
• Enactment date: 6/20/2012
• Enactment #: RES-12-00438
• Title: Authorizing the Mayor and City Clerk to enter into an Agreement between the City and Bartolotta Fireworks Company, Inc. for the fireworks display at Elver Park.
• Sponsors: Joseph R. Clausius, Mark Clear, Matthew J. Phair, Lisa Subeck

Date	Ver.	Action By	Action	Result
6/19/2012	1	COMMON COUNCIL	Adopt	Pass
6/13/2012	1	BOARD OF PARK COMMISSIONERS	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
5/21/2012	1	BOARD OF ESTIMATES (ended 4/2017)	Return to Lead with the Recommendation for Approval	Pass
5/15/2012	1	BOARD OF PARK COMMISSIONERS	Refer
5/15/2012	1	COMMON COUNCIL	Referred
5/5/2012	1	BOARD OF PARK COMMISSIONERS	Referred for Introduction

Fiscal Note
Expenses of $25,000 for the display are included within the 2012 Parks Division Adopted Operating Budget, fully offset by anticipated donations. Total City costs associated with the event are projected at $40,000, to be fully offset by donations. No additional appropriation is necessary.
Title
Authorizing the Mayor and City Clerk to enter into an Agreement between the City and Bartolotta Fireworks Company, Inc. for the fireworks display at Elver Park.
Body
WHEREAS, since 1985, the City and sponsoring organizations have worked together to provide Madison area visitors and residents with an Independence Day celebration at Elver Park (the "Event"); and

WHEREAS, in 2012 the City is managing the Event, with a sponsorship from Woodman’s; and

WHEREAS, in 2012 the City expects to incur $40,000 in expenditures related to the Event; and

WHEREAS, attendance at the Event has increased and requires substantial City resources to ensure a safe and orderly celebration; and

WHEREAS, Bartolotta Fireworks Company, Inc. ("Bartolotta") is willing to provide the fireworks display for the Event on July 3, 2012 at Elver Park.

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Clerk are hereby authorized to execute an Agreement between the City and Bartolotta Fireworks Company, Inc. for the fireworks display for the Event, subject to the following terms and conditions:

1. Bartolotta shall provide qualified pyrotechnicians who will deliver, set-up, execute and take down the fireworks display. Bartolotta shall conduct an after display search of the grounds in an effort to locate and dispose of unexploded fireworks.
2. Bartolotta shall provide evidence of liability coverage, including workers compensation insurance for its employees, with policy amounts and coverage as determined by the City's Risk Manager.
3. The cost of the display to be provided by Bartolotta shall be $25,000, except that if the Event is cancelled, the cost to the City shall be labor and restocking ...