Fiscal Note
This resolution authorizes the City to enter into a contract for the acquisition and implementation of new ERP software systems totaling $5,500,000. Funding for this project has been provided for in the 2009 through 2011 Capital Budgets. $250,000 was borrowed in 2009 for the initial consulting services phase. The funding for this proposed contract and other related project costs has been included in the adopted 2010 Capital Budget in the amounts of $4,650,000 (CE34.58000.810561) and in the Adopted Capital Improvement Program for 2011 in the amount of $2,800,000, for a total project cost of $7,700,000 including all hardware, software, implementation consulting and contingency.
Title
A RESOLUTION authorizing the Mayor and City Clerk to enter into Contracts with Tyler Technologies, Inc. for the purchase and implementation of the MUNIS system and other software products for the City’s Integrated Enterprise Resource Planning System project (ERP) and for related services.
Body
Background
The City’s core financial software system is approaching 14 years of age and is in need of replacement. Since it was installed in January of 1997, substantial technological advancements, expanded financial reporting requirements, demands for more timely information, and numerous governmental accounting pronouncements adopted during the past years have rendered the current software functionally obsolete. While currently available, technical and maintenance support for the existing software is limited, and likely to become unavailable in the near future. Additionally, the City maintains numerous stand-alone subsystems and shadow systems that are not presently integrated or interfaced with the current core financial system. These separate systems result in duplication of business processes, labor-intensive data entry by City staff, inconsistent data and reporting, little to no citizen and/or employee self...
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