Fiscal Note
The Resolution provides for the potential expenditure of up to $175,000 for consultant services in conjunction with development of the East Washington Avenue Capitol Gateway Corridor. The 2012 adopted capital budget of Planning and Community and Economic Development authorizes $200,000 for such services as part of capital Project No. 3, "TID 36 - Capitol Gateway Corridor," Acc't No. 823601. No additional appropriation is required.
Title
Authorizing the Mayor and City Clerk to amend the contracts with The Bower Group and Vandewalle & Associates / The Hiebing Group Inc. for consultation services to implement the East Washington Avenue Capitol Gateway Corridor Plan and related projects within the Capitol East District, for an amount not to exceed $175,000 total for a term of the agreement through December 31, 2012.
Body
WHEREAS, the Common Council adopted the East Washington Capitol Gateway Corridor Plan and Recommendations as a supplement to the City of Madison Comprehensive Plan on February 5, 2008 (Legislative File ID No. 05532); and,
WHEREAS, through the aforementioned resolution, the Common Council directed City staff to work with neighborhood and business associations, property owners, residents and other interested groups to begin to implement the East Washington Capitol Gateway Corridor Plan's recommendations; and,
WHEREAS, through the aforementioned resolution, the Common Council directed the
appropriate City agencies to consider including the recommendations of the East Washington Capitol Gateway Corridor Plan and Urban Design Guidelines in future work plans and budgets in accordance with the priorities stated in the Plan; and,
WHEREAS, City staff has identified the need for implementation and redevelopment
management services; including facilitating stakeholder outreach, working with prospective businesses looking to move to or expand within the Capitol East District ("District"), profiling available space, facilitating the successful implementation of redevelopment projects, identifying and profiling City involvement, profiling public amenities, managing public relations activities, and other related tasks; and,
WHEREAS, City staff has identified the need to market the District, including the preparation of collateral materials, identification of target markets, the development of a website, and other similar activities; and,
WHEREAS, The Bower Group and Vandewalle & Associates/The Hiebing Group was hired through a competitive process in 2009 to complete the aforementioned activities; and,
WHEREAS, the existing contracts with The Bower Group and Vandewalle & Associates / The Hiebing Group expired on December 31, 2011; and,
WHEREAS, the City desires to continue the implementation services noted above with the aforementioned consultants; and,
WHEREAS, MGO 4.26(4)(a) 7 notes that "the City may enter into negotiated contracts without a competitive bidding process for the purchase of services if a particular consultant has provided services to the City on a similar or continuing project in the recent past, and it would be economical to the City on the basis of time and money to retain the same consultant;" and,
WHEREAS, the 2012 Capital Budget includes $200,000 within TID 36 for "property holding costs, project management, for marketing and outreach efforts to assist in the retention and expansion of existing businesses, and to attract new businesses to the Capitol East District corridor."
NOW THEREFORE BE IT RESOLVED that the Common Council does hereby authorize the Mayor and City Clerk to amend the existing contracts for an amount not to exceed $55,000 for The Bower Group and $95,000 for Vandewalle & Associates/The Hiebing Group Inc. for implementation of the East Washington Avenue Capitol Gateway Corridor Plan and related projects within the Capitol East District, for a term of the agreement through December 31, 2012; and,
BE IT FURTHER RESOLVED that the Director of the Department of Planning & Community & Economic Development is authorized to amend or extend the Scope of Services of one or both of these contracts by an additional maximum amount of $25,000, for a total potential value for both contracts of $175,000 through December 31, 2012; and,
BE IT FINALLY RESOLVED that the Mayor and City Clerk are authorized to execute, deliver, accept and record any and all documents and take such other actions as shall be necessary or desirable to accomplish the purpose of this resolution in a form approved by the City Attorney.