Fiscal Note
The proposed resolution authorizes the renewal of a competitively selected contract with Systems & Telematic Solutions, LLC (STS) for telematics in Public Works Department and Water Utility vehicles for a term of up to five years. Annual costs are anticipated to be up to $148,093 per year for the Fleet Division and $24,055 per year for the Water Utility. Funding for 2025 is available in the 2025 Adopted Operating Budgets for Fleet Service and the Water Utility. Funding for additional years will be requested in future agency operating budget requests. No additional appropriation is required.
Title
Authorizing the Mayor and City Clerk to renew the competitively selected service contract with Systems & Telematic Solutions LLC (STS) for telematics in Public Works Department and Water Utility vehicles.
Body
WHEREAS, the Public Works Department requires vehicle telematics in order to streamline operations, improve driver safety, and create a public-facing snow plowing map; and,
WHEREAS, telematics help us meet the goals proposed by Vision Zero and minimize our carbon footprint; and,
WHEREAS, the Fleet Division selected Geotab devices and software, sold and installed by Systems & Telematics Solutions, LLC (“STS”) through the Sourcewell purchasing consortium as the best solution at the best cost for the City’s needs; and,
WHEREAS, on January 19, 2021, the Common Council adopted a resolution (Legistar file #63506) authorizing the Mayor and City Clerk to sign a competitively selected service contract with STS for a term of up to five years; and,
WHEREAS, that contract was amended in 2024 to expand vehicle telematics to the Water Utility; and,
WHEREAS, the initial contract successfully implemented vehicle telematics, and the Fleet Division and Water Utility wish to continue these services; and,
WHEREAS, STS proposed continued services utilizing Sourcewell pricing of $429 per year on each vehicle used for the public-facing snow map and $246 per year on any other vehicle with a total of up to $148,093 per year for the Fleet Division and $24,055 per year for the Water Utility, and this price includes all of the necessary GPS equipment, installation, software, maintenance, and support to provide the telematics data; and,
WHEREAS, under MGO 4.26(3)(e), service contracts of more than one year that average more than $100,000 per year in cost require Common Council approval and signature by the Mayor and City Clerk;
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign renewal contract(s) with Systems & Telematic Solutions LLC for the purposes and at the price described above, for a term of up to five (5) years.