Fiscal Note
The proposed resolution indemnifies moving vehicle companies for the purposes of delivery and retrieval of election equipment. The Clerk's Office 2022 Adopted Budget includes funding to support costs related to moving election equipment. No additional appropriation is required.
Title
Indemnification of moving vehicle companies for the purposes of delivery and retrieval of election equipment.
Body
A resolution authorizing the indemnification of vehicle rental companies for the purpose of delivering and retrieving City of Madison election equipment.
WHEREAS, the City Clerk's Office requires moving trucks in order to complete the delivery and retrieval of election equipment to the 100+ polling places in the City of Madison; and
WHEREAS, the City of Madison's Fleet does not have the vehicles or resources required to complete this type of service; and
WHEREAS, the City Clerk's Office also requires flexibility in its rental schedule in order to complete the delivery and retrieval of specialized, fragile election equipment in coordination with its over 100 polling places, each requiring specific delivery and retrieval days and times; and
WHEREAS, there are very limited options for companies from which the Clerk's Office can rent trucks of the type, quantity, and size that meets the Office's needs for transporting this equipment. Due to ongoing supply chain issues, many rental companies do not have the type of trucks needed for the period required; and
WHEREAS, most vehicle rental companies require the customer to indemnify, defend and hold harmless the rental company from claims, suits, damages arising out of our rental and operation of their vehicles, and require the customer to be responsible for damage caused to the vehicle, and in some cases require proof of insurance or purchase of additional insurance coverage; and
WHEREAS, APM 1-1 prohibits the City from indemnifying a contractor without the express authorization of the Common Council; an...
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