City of Madison - File #: 49143

• File #: 49143
• Version: 1
• Name: Authorizing the Mayor and City Clerk to enter into a Purchase of Services contract (Design Professionals) on behalf of the City with Ken Saiki Design, Inc. for the James Madison Park Master Plan and Shelter Design.
• Type: Resolution
• Status: Passed
• File created: 10/9/2017
• In control: BOARD OF PUBLIC WORKS
• On agenda: 10/31/2017
• Final action: 10/31/2017
• Enactment date: 11/3/2017
• Enactment #: RES-17-00859
• Title: Authorizing the Mayor and City Clerk to enter into a Purchase of Services contract (Design Professionals) on behalf of the City with Ken Saiki Design, Inc. for the James Madison Park Master Plan and Shelter Design.
• Sponsors: Ledell Zellers

Date	Ver.	Action By	Action	Result
10/31/2017	1	COMMON COUNCIL	Adopt Under Suspension of Rules 2.04, 2.05, 2.24, and 2.25	Pass
10/18/2017	1	BOARD OF PUBLIC WORKS	RECOMMEND TO COUNCIL TO ADOPT UNDER SUSPENSION OF RULES 2.04, 2.05, 2.24, & 2.25 - REPORT OF OFFICER	Pass
10/9/2017	1	Engineering Division	Refer

Fiscal Note
The proposed resolution authorizes a contract in the amount of $203,340 for consulting services for the master plan, engagement process and shelter design for the James Madison Park Master Plan and Shelter Design Project. The Parks Division Capital Budget includes funding for James Madison Park Improvements, (Munis projects 17170 and 65324). Sufficient budget authority exists in the James Madison Park Improvements projects to fund the proposed resolution.
Title
Authorizing the Mayor and City Clerk to enter into a Purchase of Services contract (Design Professionals) on behalf of the City with Ken Saiki Design, Inc. for the James Madison Park Master Plan and Shelter Design.
Body
WHEREAS, the 2017 approved parks Capital Budget includes funding for the development of the James Madison Park Master Plan and Shelter Design; and

WHEREAS, the Purchasing Division and Parks Division through a competitive process solicited proposals for RFP# 8557-0-2016-BO, James Madison Park Master Plan and Shelter Design; and

WHEREAS, an evaluation team, consisting of a representative from purchasing and relevant city staff from the Engineering and Parks Division, conducted a detailed evaluation, scored and ranked each of the proposals using criteria including cost, skill, equipment, past performance, and references, and subsequently interviewed the consultants of the two top performing proposals; and Ken Saiki Design, Inc. received the highest score for their proposal; and

WHEREAS, the contract compensation for architectural and engineering consultant design services for Ken Saiki Design Inc. is $203,340; and

WHEREAS, through the design process Ken Saiki Design, Inc. will complete a Final Park Master Plan, Final Master Plan Report, and pre-design programming and schematics for the shelter to establish the highest and best use of available space; and

WHEREAS, upon completion of the determination of the pre-design programming and schematics for the James Madison Park She...