Fiscal Note
Funds, not to exceed $45,000, are available in Capital Budget Account CE34-54950-810708 ($40,000) and CE34-54950-810345 ($5,000) of the 2013 Information Technology Capital Budget.
Title
Authorizing a contract with nTurner Software Solutions to make changes to the City's tax billing system to allow for multiple installments of tax payments.
Body
WHEREAS, The City of Madison has authorized being able to collect property taxes in four installments instead of the single installment plan now offered; and
WHEREAS, To make the necessary modifications to the City's tax billing and collection software City Information Technology will need to contract with a 3rd party to make these changes; and
WHEREAS, This will require a vendor that is familiar with our current architecture and processes and can have the modifications ready for the 2014-2015 tax season; and
WHEREAS, nTurner Software Solutions has worked with the City previously on our tax billing and collection system, is familiar with our process and is available to do this work in the timeframe needed; and
WHEREAS, under sec. 4.26(4)(b), of the Madison General Ordinances if the aggregate amount of the fee for services exceeds $25,000 and the contract was not subject to a competitive bidding process, the contract shall meet one of the other requirements of sec. 4.26(4)(a) and be approved by the Common Council; and
WHEREAS, the proposed contract with nTurner Software Solutions meets the exception to the bidding process in section 4.26(4)(a)7 which states "A particular consultant has provided services to the City on a similar or continuing project in the recent past, and it would be economical to the City on the basis of time and money to retain the same consultant";
NOW THEREFORE BE IT RESOLVED that the Mayor and City Clerk are authorized to execute a contract not to exceed $45,000.00 with nTurner Software Solutions for the above described services.